Current Union Rules page 4 continued

 


APPENDIX D: THE AUDITOR

  1. The appointment of the auditor shall be in accordance with current legislation and the provisions of these Rules.
     
  2. Except as provided for in Rule 68a, every appointment of an auditor shall be made by resolution of a general meeting of the Union.
     
  3. The Council may appoint an auditor to fill any casual vacancy occurring between general meetings of the Union.
     
  4. An auditor appointed to audit the accounts and balance-sheet of the Union for the preceding year (whether by a general meeting or by the Council) shall be re-appointed as auditor for the current year (whether or not any resolution expressly re-appointing him or her has been passed) unless;

             a. a resolution has been passed at a general meeting of the Union appointing somebody else or providing
                expressly that s/he shall not be re-appointed; or

             b. s/he has given the Union notice in writing of his or her unwillingness to be re-appointed; or

             c.  s/he is not a qualified auditor; or

             d.  s/he is a person mentioned in Rule 68a.; or

             e.  s/he has ceased to act as auditor of the Union by reason of incapacity.

  1. If notice of an intended resolution to appoint another person in his or her place has been given in accordance with Rule D4a, and the resolution cannot be proceeded with because of the death or incapacity of that other person, or because that other person is not a qualified auditor, or because s/he is a person mentioned in Rule 68a, the retiring auditor shall not be automatically re-appointed.
     
  2. A resolution at a general meeting of the Union which either appoints another person as auditor in place of a retiring auditor, or provides expressly that a retiring auditor shall not be re-appointed, shall not be effective unless notice is given to the Union not less than twenty-eight days before the meeting at which the resolution is to be moved. 
     
  3. On receipt by the Union of notice of such an intended resolution, the Union shall send a copy of the notice to the retiring auditor immediately.
     
  4. If practicable, the Union shall give notice of the intended resolution to its members at the same time and in the same manner as it gives notice, in accordance with these Rules, of the meeting at which the resolution is to be moved.  If it is not practicable, notice shall be given by advertisement in a newspaper circulating in the area in which the Union conducts its business not less than fourteen days before the meeting.
     
  5. Where the retiring auditor makes any representations in writing to the Union in respect of the intended resolution, or notifies the Union that s/he intends to make such representations, the Union shall notify the members accordingly.  Such notification shall be in accordance with any current legislation.
     
  6. The auditor shall, in accordance with any statutory requirement, make a report to the Union on the accounts of the Union audited by him or her and contained in the Union’s Annual Return.

 


 


APPENDIX E: Executive Committees: England, Scotland, Wales and Northern Ireland

 

     1.   a.  Subject to current legislation and the provisions of Rule 19, and in accordance with the objectives of the Union,
                the Executive Committees in England, Scotland, Wales and Northern Ireland shall have autonomy in
                connection with the determination of policy and conduct of negotiations in respect of all matters which relate
                solely to the terms and conditions of employment of the members who work in the country or to education and
                care matters pertinent to that country.

              b. Each country will have the discretion to suffix the country name to Voice.

     2.  a.  The membership of the Executive Committees in England, Scotland, Wales and Northern Ireland shall consist
               of:

                    i.   representatives from such designated areas as may be decided by the Council from time to time;

                    ii.  Council members elected to represent members from that country on the Council;                    

              b.  Nomination for members of the Executive Committees to represent any given area shall be supported by
                   the signature of not fewer than two members in the designated area.         

             c.    Members of the Executive Committees shall be elected by secret ballot to serve for a quadrennium, or part
                    thereof, as determined by the Council.

            d.    Only members who qualified under the terms of Rule 12 of the Union’s Rules shall be eligible to become 
                   members of an Executive Committee, unless, except that members who are retired shall be eligible to stand
                   for election if no other nominations are received.

            e.    Vacancies occurring through death, resignation or any other cause shall be filled by secret ballot.

            f.      i. Management of the Executive Committees shall be by the following office-bearers:

                       Chairman;

                       Vice-Chairman;

                       Immediate Past Chairman, except when the position shall remain unfilled.

                    ii. At the first meeting, following the Annual General Meeting of the Union, the Executive Committees shall
                       elect from its membership the office-bearers named above, save that, if the Vice-Chairman from the
                       previous year shall have been re-elected to the Committee, s/he shall automatically become Chairman of
                       the Committee;  and if the Chairman from the previous year shall have been re-elected to the Committee
                       s/he shall automatically become Immediate Past Chairman;

            g.   Subject to remaining within the agreed budget, the Executive Committees may co-opt further members
                  provided that the number of co-opted members is never greater than one third the de facto membership;
                  co-opted members shall have the right to speak but not to propose, second or vote.

      3.   a.   The Executive Committees shall meet as required and at least three times each year, subject to remaining
                  within the budget determined by the Council.

             b.  The quorum shall be at least one third of the members of the Committee and shall include at least one of the
                  office-bearers and at least one member of the Council with full voting rights, currently representing an
                  electoral area in that country.

             c.  At least two weeks’ notice shall be given of all meetings.  Minutes shall be kept of all meetings of the
                  Executive Committees.  The Executive Committees shall liaise with, and report back to, the Council.

  1. The financial provision for each of the Executive Committees shall be decided annually by the Council after consultation with the Executive Committees.
     
  2. In the event of any conflict arising between the Rules of the Union and the Rules in this Appendix, the Rules of the Union shall prevail except where these Rules expressly provide otherwise.
     
  3. Proposals for the amendment of the Rules in this Appendix may be made under Rule 19 of the Union’s Rules as follows:

             a.  by any member of an Executive Committee where any such proposals shall be delivered to the Committee
                  Chairman fourteen days before the next Committee meeting.  Any such proposal, which is approved by the
                  Committee, shall be forwarded to the Council for approval and shall take effect only when approved by the Council;

             b.  by the Council, provided that any such proposals shall have been discussed with each of the Executive
                 Committees.  Any such proposals subsequently forwarded to the Council shall take effect only when
                 approved by the Council.

 


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