The Federation Secretary is a key person in any branch of Voice and will normally undertake the following activities:
- Produce regular newsletters/e-newsletters to members within their area.
- Arrange meetings of the membership, sometimes to hear an outside speaker (Federations are free to invite whom they wish and spend its allocated funds accordingly. Speakers can be one of Voice’s officers).
- Convene the AGM. The principle purpose of an AGM is to elect a Committee and to receive reports on the previous year’s activities.
- To be the recipient of local correspondence, e.g. from the LA, and to deal with it either directly or by seeking help from your Voice Representatives, Regional Officer or head office.
- To be the recipient of correspondence from head office.
- To disseminate correspondence from head office to federation members, as appropriate.
- With the assistance of your Regional Officer or head office, seek official recognition within your LA.
- To promote Voice within your federation area.
In an ideal world, there would be sufficient number of active members in a Federation to take on all the above. However, this may not be the case and you may need to decide what can and cannot be done and prioritise accordingly.
Once you have set your targets, e.g. to arrange a meeting, write termly newsletters etc., you will receive the necessary support from head office.
The names of Federation Officials are published in the Voice Handbook and Diary and therefore you may be contacted by members in need of advice and support. Although you may be able to answer a question posed yourself, or give immediate support to a colleague over the telephone, all work-related problems should be referred to a Field Officer, Regional Officer or Head Office. You are not insured to give workplace advice.
The Federation Secretary will normally be elected by the Annual General Meeting, held in accordance with the Rule of Voice. There is normally a Chairman and Treasurer appointed from volunteers within the LA(s). These members form the Committee which has oversight of the union’s affairs in the locality(s).